Meiji University in Japan Streamlines File Sharing and Collaboration with Nextcloud Hub

Post date

March 13, 2023

Author

Mikaela Schneider

このページは日本語版もあります

Located in the bustling city of Tokyo, Japan, Meiji University is a renowned private research university that has been in existence for over 140 years. Founded by three jurists, it is considered to be one of the oldest and most prestigious institutions in Japan. Meiji University has four campuses spread across the greater Tokyo area, and it currently boasts a student population of around 33,000, supported by a staff just short of 3,000.

Main gate at Meiji University Izumi Campus
Main gate at Meiji University Izumi Campus / Wikipedia

Move to Nextcloud Hub

Meiji University looked to improve its Education and Research System (ERS), a virtual infrastructure server group, utilized by both faculty members and students. With more than 900 PCs and 40 printers in circulation, the University recognized the need for a more versatile storage system to meet its growing demands.

Requirements:

  • Implement a new storage infrastructure for use in education and research
  • Enable access through web browsers and smartphone apps
  • Facilitate secure and easy file sharing with users on and off campus
  • Ensure secure and easy file sharing with non-domain users
  • Provide flexible support for BYOD and other access methods
  • Reduce operating costs by utilizing open source online storage

After careful evaluation, Meiji University found that Nextcloud Hub was the ideal solution to meet its needs, and the university decided to implement it with the help of the partner Stylez. As a Japan-based Nextcloud partner, Stylez specializes in providing open-source solutions to customers in the Japanese region. With its team of experts possessing strong technical capabilities and a deep understanding of open-source technology, Stylez was well-equipped to support the implementation of Nextcloud Hub at Meiji University.

Convenience unlocked

Since its introduction in early 2021, Nextcloud Hub has brought significant improvements to the file-sharing and collaboration experience of Meiji University’s students and faculty. The platform offers a secure and easy-to-use platform, making it an ideal solution for their needs.

For instance, Nextcloud Hub enabled users at Meiji University to access their personal folders on campus storage remotely via a web browser or smartphone app. This feature proved to be tremendously popular among users, with many downloading the Nextcloud app on their smartphones right away. With this new feature, file sharing became instantly more secure and convenient for users both on and off campus.

With Nextcloud Hub, faculty members at Meiji University can now seamlessly share files with external collaborators and send large files as email attachments. Previously, the university’s Windows file service struggled to support the high demand for file sharing and lacked user-friendliness, functionality and speed. However, with Nextcloud Hub, these issues have been resolved, and faculty members can now enjoy a more efficient and reliable file-sharing experience.

“There have been no problems since the start of operation, and students and staff who have used the file sharing system have found it easy to use and convenient.”

Mr. Hiroyuki Hattori, Ikuta Media Support Office and Information Media Department at Meiji University

Open source leading Universities

Unlike traditional cloud storage services that are expensive, lead to vendor lock-in and lack flexibilty, Nextcloud offers an appealing alternative. As an open source platform, Nextcloud, Nextcloud eliminates the risks, complications, and limitations of vendor-lock-in allowing users to benefit from a wide range of features and functions. With Nextcloud, the possibilities for customization and flexibility are virtually limitless.

Meiji University quickly realized the advantages of adopting an open-source online storage solution, such as the ability to maintain on-premises operations and access publicly available source code. With this approach, the university has been able to customize and optimize its file-sharing and collaboration system to meet its specific needs.

“Nextcloud’s source code is publicly available, which makes it simple to understand minor operational specifications and performing simple customizations. This is important in terms of maintaining and improving technical capabilities within the university, and I thought it was a unique advantage not found in cloud storage.”

Shota Suzuki, systems engineer at the Ikuta Media Support Office and Information Media Department, Meiji University

Shota Suzuki, a systems engineer at the Ikuta Media Support Office and Information Media Department, was particularly impressed with the transparency and flexibility of Nextcloud. With access to the platform’s source code, he was able to gain a deep understanding of the system and work with it more effectively. Additionally, Suzuki was able to use Nextcloud to enhance his skills and knowledge, contributing to ongoing improvements and developments at Meiji University.

Nakano campus at Meiji University / Wikipedia

For the full story on Meiji University switching to Nextcloud, check out our case study. Nextcloud case studies feature real-life use cases from customers who made the switch to Nextcloud. By exploring these case studies, you can learn about diverse requirements, the implementation process and results achieved by various customers across multiple industries, including education.

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