Secure document management

Nextcloud for law firms, notaries and tax advisers

Nextcloud enables secure file exchange between employees, clients and partners and makes your data available on all devices.

Modern Communication

Communication via paper only is out of date. Clients expect from their law firm, notary or tax adviser a modern, digital communication exchange, secure and discreet. In the office, at home and on the road.

Ultimate security

Choosing an on-premises product means you can guarantee your clients that data never leaves your company and remains 100% confidential.

Powerful server and client side encryption options provide ultimate protection for sensitive documents.


Open Source means full control over your infrastructure. One of worlds most used and best understood software licenses protects your investment, guaranteeing complete vendor independence and zero risk of compliance issues.

Why self hosting?

You need 100% certainty
Sending around data by email or using public SaaS file sharing solutions does not provide much security for sensitive data. Encryption is complicated and cumbersome to use, reducing the real benefits due to employees working around them or making mistakes.

Keeping data on your own infrastructure or at a trusted local private or public cloud provider means you stay in control. Only then can you show your customers exactly where their sensitive documents are. Regulators can be certain that non-compliance with proper process is minimized.

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SaaS is a risky solution
Most consumer-grade solutions like Dropbox or Office 365 were not designed with privacy regulations and security concerns in mind, mixing data from consumers and businesses, spread out in data centers across the globe. Enterprise IT workloads may be processed by Cloud Providers liable to the US CLOUD Act, meaning your business data can be leaked on orders of the US judicial system, often without disclosure to you.

Rather than trying to work around their limitations, Nextcloud provides a security-first solution which puts you in complete control over the location and access policies of data with a private cloud solution as well as a managed public cloud solution offered by local and trusted providers.

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Use cases

Client communication

Modern, fast and cost-effective client communication: cheaper than letter mail, safer than e-mail.

Paperless office

Access your documents from anywhere, on a PC, tablet or smartphone.

Text recognition and full text search

Scan and index documents with advanced text recognition (OCR) and full-text search.

Document versioning and archiving

Versioning and long-term archiving of your documents.

Everything you need

Nextcloud offers everything you need for efficient, secure document management.

Universal document access

Be confident that wherever you are, you have access to the documents you need in a moments notice, 100% secure. Tablets, mobile devices, laptops and desktops all have access to the same files at a moments notice thanks to the first-class Nextcloud clients.

Secure document sharing

Provide your employees, clients and partners with documents for review or joint editing. Thanks to dedicated user and group management, everyone only sees what they really need to see.

More about sharing

Integrated in email

To quickly and securely get data to your clients or receive documents from them, use the Nextcloud Secure Sharing Outlook Add-in. This avoids insecure and big attachments and instead provides a secure, trust-worthy file exchange that does not direct your clients to a third party but runs on your server and your domain.

Email integration

OCR and full-text search

Nextcloud can easily be extended with powerful document management features like OCR and full-text search, enabling quick search in your documents.

Nextcloud can be connected to any document scanner (Xerox, Canon, HP, etc.) that supports WebDAV as well as mobile scanning and OCR apps, such as ScanBot.

Extensive, open-standards based API’s result in a low barrier to extension and integration in existing tools and workflows like RA Micro and ReNoStar.

Virtual Data Room

In settings where a firewall is needed between departments or organizations without impeding smooth and efficient collaboration, a separate Virtual Data Room can be set up. Nextcloud offers a wide range of unique features for VDR use and its on-premises nature offers unparalleled confidentiality and control.

Virtual Data Rooms

Legal firms provide trust

Notaries, law firms and tax advisers are entrusted with the most confidential knowledge of their clients. Breaking that trust, for example due to a data-leak, is a career-ending mistake.

Nextcloud enables you to focus on your work, taking care that your data stays private and completely under your control!

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Secure your data

While data needs to be at legal professionals’ finger tips at all times, the IT department must be able to ensure policies around securing and sharing sensitive documents are respected.
Legal documents are extremely sensitive. Clients care deeply about their privacy and keeping their data secure while regulators give heavy penalties for data leaks. Nextcloud offers you the tools to keep data compliant and safe.

Legal compliance
Federal data protection and GDPR-compliant, protecting data sovereignty, keep the server location in your country.
data security
Multiple levels of encryption (HTTPS/SSL/TLS, AES-256 or stronger, server-side and end-to-end encryption) ensure the highest level of data protection from hacking.
Client- and case related authorization
A dedicated user and group management as well as a rights system allows the assignment of access rights according to your requirements.
Nextcloud is a popular self-hosted solution in businesses dealing with legal documents for its ability to strictly control access to data and industry-leading security capabilities.

File Access Control

The File Access Control feature of Nextcloud enables IT to codify legal and policy requirements, blocking unauthorized users uploading or downloading data following defined rules. Criteria include IP address ranges, group membership, file type and size, time and more. Data retention can be controlled as well, enabling administrators to limit the lifetime of certain files.

File Access Control

Monitoring and auditing logs

Nextcloud offers built-in powerful monitoring capabilities, enabling organizations to ensure smooth performance. Systems can be monitored using the web interface or through monitoring and systems intelligence tools like OpenNMS, Splunk, Nagios or others. A full auditing system logs all user actions, enabling fully compliant usage of file sync and share.

Monitoring and auditing


Nextcloud uses industry-standard SSL/TLS encryption for data in transfer. Data at rest in storage can be encrypted using a default military grade AES-256 encryption with server-based or custom key management. Optionally and on a per-folder base data can be end-to-end encrypted on the client with the server assisting in sharing and key management using a Zero-Knowledge model.

Seamless integration and ease of use with key features like offline recovery keys, auditing and HSM support make Nextcloud Encryption capabilities leading in the industry.

Key features in Nextcloud

Fully self-hosted, meaning all data is under your control. Nextcloud can leverage your existing storage, security and privacy policies. There is no vendor lock-in or tracking by us of any kind!

Nextcloud offers an easy to use user interface which comes with powerful search functionality, trash and versioning, favorites, tags and more ways to quickly reach the files users need.

Desktop and mobile clients for Windows / macOS / Linux, Android and iOS complement the web interface, integrating in the file system. Nextcloud can also be reached through WebDAV.

Authentication through LDAP / Active Directory, Kerberos and Shibboleth / SAML 2.0 and more and external storage supporting NFS, Object Storage and other protocols ensure easy integration.

First-class security policies, extensive security hardening features and File Access Control to ensure legal and privacy regulations are enforced at all times. Nextcloud comes with integrated logging, two-factor authentication and NIST compliant password policy control functionalities.

Nextcloud offers fine-grained control from mobile, desktop or the Web over data access and sharing capabilities. Advanced quota management with configurable accounting of external storage and configurable file retention policies.

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