Virtual Data Rooms<\/h1>
Keep your data close<\/p>\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/div>\r\n<\/section>\n\n M&A transactions, loan syndication, private equity and venture capital transactions require the utmost confidentiality. And all that without any data leaving your organization.<\/p>\n Forget about SAAS and outsourcing: an on-premises Nextcloud VDR offers the ease of use that speeds up deal making while strict control over access and fine grained auditing ensure sensitive data remains secure.<\/p>\n\t\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t<\/div>\n\t<\/div>\n<\/section>\n\n Virtual Data Rooms have revolutionized transaction processes with 24\/7 global access and reduced risks, but sending data off-premises reduces control. Nextcloud offers a controlled environment where confidentiality can be preserved, while work gets done as efficient as with familiar consumer technology.<\/p>\n<\/div> Do not resort to outsourcing. Rather than hosting your sensitive company data with a third party, keep it 100% on premises while offering the highly secure access and communication facilities required by a partner or prospect.<\/p>\n<\/div><\/div> An easy, familiar user interface means efficient work. Nextcloud is unique by offering the most extensive built in communication and collaboration technology in the industry, negating the complexity of running and connecting multiple separate solutions.<\/p>\n<\/div><\/div> Nextcloud offers industry-first, unique solutions like Video Verification, machine-learning-driven suspicious login detection, extensive multi-factor authentication solutions and more. Extensive logging and monitoring show users, administrators and auditors the exact flow of data and who had access at what time.<\/p>\n<\/div><\/div><\/div>\t\t\t<\/div>\r\n\t\t<\/div>\r\n\t<\/div>\r\n<\/section>\n\n Switching between different tools is more than cumbersome and inefficient: it also massively increases the chance for mistakes to result in data leaks. For a process as important as making a sensitive deal, you can not risk an email send to the wrong address compromising your business.<\/p>\n Nextcloud integrates comments, chat and secure audio\/video calls, offers real-time notifications through mobile, web and desktop interfaces and integrates document viewing and editing all in one platform. It even comes with groupware functionalities like a calendar, task management and email functionality so meetings, plans, invitations and all the details they come with stay within the secure data room.<\/p>\n Note: A wide range of features exists in the VDR space, and like any solution, Nextcloud covers some and not others. Configuring a virtual data room in Nextcloud requires an analysis of security and functionality requirements and careful configuration. See our customer portal for details.<\/a><\/p>\n<\/div><\/div><\/div> To ensure 6 employees from a third party can check the books and approve a deal, a Nextcloud VDR is set up. The internal team of 11 employees each gets an account where they can freely upload and collaborate on documents, through their mobile devices as well as by editing, chat and calls in the browser. The 6 guests receive a guest account.<\/p>\n The welcome mail guides the guests to set up their account with a password and a second factor of their choice: a hardware key, a one-time-password mechanism like Google Authenticator or an SMS. Then they can log in.<\/p>\n The internal team can share files with the guests, with or without editing rights for the guest (on a per-file basis). Their Outlook email application will, when an email is written to a guest, automatically upload attachments as well as mail body to the VDR and simply notify the guest that a new message was received.<\/p>\n<\/div><\/div><\/div> Besides email, users can comment on documents, which will notify a mentioned person or the document owner. Last but not least, real-time audio\/video communication and chat are available, all within the VDR. This ensures no information, not even the content of emails or meta data of chat and calls can leak.<\/p>\n Aside from participating in communication when invited, the six guests can only ever see and, if they have the access rights, edit files. The files can not be downloaded, copied from or printed and are watermarked on the screen at all times. Guests can also not upload files unless a folder is made available to them where they can do so, nor connect with third party tools or clients to Nextcloud unless explicitly allowed. Any file has to be accessed securely through the browser or is not available.<\/p>\n At the end of the process, the VDR is archived and any devices which were set up are remotely wiped by the administrator using the built-in remote wipe feature.<\/p>\n Is this what you need?<\/p>\n Customers can log into our customer portal for details on how to configure Nextcloud for this scenario: Nextcloud and Virtual Data Room configuration <\/i><\/a><\/p>\nContact us<\/a><\/div><\/div><\/div>\t<\/div>\r\n<\/section>\n\n With secure view, our online office solutions can be configured to open PDF files, images and text files, making these files available in a watermark-protected way, while downloads and other apps are disabled using File Access Control. This setup is useful when data has to be protected from leaking but still has to be made available for review, as in a virtual data room scenario.<\/p>\n<\/div><\/div><\/div>\t\t Configuring Secure View in Collabora<\/p>\n<\/div><\/div> Setting a ‘confidential’ tag<\/p>\n<\/div><\/div> Secure view watermarked file<\/p>\n<\/div><\/div><\/div>\t<\/div>\n<\/section>\n\n The Nextcloud Secure Sharing Outlook Add-in includes a secure mailbox feature. This feature protects the contents (body) of email from interception by providing the recipient with a notification that a new email was received. The recipient then has to log in on their (guest) account to access the email and its attachments.<\/p>\n The body of the email is shown with the file attachments. Each email is a folder, linked to in the email notification.<\/p>\n In the screenshots below, the user sends the link and password to the recipient by email. The user can take out the password and send it through another channel. Alternatively, when a guest account is set up for the recipient, the Outlook add-in will detect this and instead share the message to the guest account and include an internal link in the email. The recipient will have to log into their guest account to access the email.<\/p>\n<\/div><\/div><\/div>\t\t![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2022\/04\/tools.svg\")
Under your control<\/h4>
![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2022\/04\/people-1-1.svg\")
A complete platform<\/h4>
![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2022\/04\/firewall.svg\")
Military-grade security<\/h4>
![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2022\/04\/iPhone6s-talk-chat-1.png\")
<\/div><\/div><\/div><\/div>Available-anywhere collaboration<\/h3>
<\/div><\/div><\/div><\/div>![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2022\/04\/meeting.jpg\")
<\/div><\/div><\/div><\/div>A real use case<\/h3>
<\/div><\/div><\/div><\/div>![\"\"\/](\"https:\/\/staging.nextcloud.com\/wp-content\/uploads\/2020\/01\/Talk.png\")
<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Secure view in action<\/h2>
Secure mailbox<\/h2>