Nextcloud features

Share images, documents or music with colleagues on your server, send password protected public links to friends and get notifications on your phone when a user on another Nextcloud server shares files directly with you. Use File Drop to let customers upload files to you in a easy and secure way!
You can trust that when you share, Nextcloud makes sure you stay in control over your data. You can easily see a list of shares, remove or change permissions and restore older versions of files.

Brute Force Protection logs invalid login attempts and slows down multiple attempts from a single IP address (or IPv6 range). This feature is enabled by default and protects against an attacker who tries to guess a password from one or more users.
Password reset tokens are invalidated when critical information like user email has been changed to protect against phishing attacks.
Nextcloud will ask system administrators for password confirmation on security critical actions.

Nextcloud includes a variety of second factors like TOTP, U2F and SMS gateways. 2-factor authentication can be enforced and user sessions and devices can be managed.
Nextcloud is also among the first in the industry to provide support for the WebAuthn standard, enabling password-less authentication and support for Windows Hello, various FIDO2 keys and other standards-compliant authentication devices.

Define rules for data retention, allowing regular cleanup of files or ensurances that data stays put for a set amount of time.

Securely sharing and collaborating on documents requires strong access control mechanisms. Nextcloud features a variety of sharing mechanisms and associated control solutions like ACLs and sharing permissions.

Nextcloud includes a machine learning technology which trains a neural network on successful logins on the instance and uses it to classify login attempts. Should it detect a login classified as suspicious by the trained model, it will notify the user and store an entry in the log for the system administrator.

ONLYOFFICE integration in Nextcloud empowers your users to collaborate on office documents with team members in real time.
Compatibility with Microsoft Office formats means perfect documents, every time.

In situations where extreme security is warranted and the identity of a recipient has to be verified with absolute certainty before they are granted access, Nextcloud includes the industry-first implementation of Video Verification.

Video Verification enforces a Nextcloud Talk video call before access is given to a share, making sure the identity of the recipient is properly checked. The call can be picked up through the Nextcloud Talk Mobile apps as well as the web interface.

With secure view, our online office solutions can be configured to open PDF files, images and text files, making these files available in a watermark-protected way, while downloads and other apps are disabled using File Access Control. This setup is useful when data has to be protected from leaking but still has to be made available for review, as in a virtual data room scenario.

Sharing files across Nextcloud servers is as easy as sending an email from a Gmail address to a Yahoo account! Instead of an email address, you use a Federated Cloud ID.

File locking helps users prevent conflicts with colleagues who are trying to edit the same files. While office documents and notes can be edited in real time in the browser, some files have to be downloaded to make changes. Lock the file and collisions are avoided! Other users can easily contact you in chat or by a comment to ask what is going on.

Nextcloud Global Scale delivers a true globally scalable solution for deployments with hundreds of millions of users, giving unprecedented control over the locality of data and delivering dramatic cost reduction

The Nextcloud Android app makes accessing, syncing and sharing your files easy with its modern and intuitive interface. Our client supports Android 4.0 and later and works with a wide variety of screen sizes and Android features.

The Nextcloud iOS app provides a way for users to access and sync files on the go in a easy and intuitive interface. The client is kept always up to date with the latest iOS versions and designed for both smaller and newer iPhones, iPhone X and iPad.

The Nextcloud desktop client keeps photos and documents always up to date, enabling you to work like you always did.
Any file you add, modify or delete in the synced folders on your desktop or laptop will show up, change or disappear on the server and all other connected devices.

While Nextcloud supports Mobile Device Management solutions, thanks to built-in support, remote wipe will work on systems not under management of the company. This is useful for home users but also large universities and of course in a scenario where guest accounts were handed to a third party.

In order to provide a seamless enterprise user experience, Nextcloud offers branded clients to their customers. As part of this we support deployment technologies like MSI for desktops and MDM for mobile platforms.

To ease deployment for small and medium business, Nextcloud offers an All-in-one Docker and VM image and direct deployments in a number of cloud environments like Azure and AWS.

The Nextcloud Dashboard is your starting point of the day, giving you an overview of your upcoming appointments, urgent emails, chat messages, incoming tickets, latest tweets and much more! Users can add the widgets they like and change the background to their liking.

On top of the dashboard, users can set their status, to show to colleagues what they are up to – traveling, working from home, concentrating, and so on. This status is then visible in Talk and other apps and it can automatically clear after a set time, so your colleagues do not think you are commuting for a whole day!

Nextcloud includes a powerful full-text search engine capable of using ElasticSearch as back-end. Its flexible plugin-based interface enables search capabilities beyond files and accommodates other back-end solutions like Apache Solr.

On the top-right of your Nextcloud window, a search glass shows search results from all over Nextcloud. Additional search providers can be installed and over a dozen different search providers are available to show you Github issues, Moodle courses, Jira tickets and more

With your file sync and share solution central to the productivity of hundreds, thousands or even millions of users it is crucial to have an overview of its performance and service. Your users want to know what is happening to their files. And last but not least, so does your legal department!

Through File Access Control and automatic file tagging, Nextcloud gives administrators control over data access by enabling them to define strict rules requests need to adhere to. If users in certain groups or geographic regions should not be given access to certain file types or if data with a specific tag should not be shared outside the company, administrators can make sure their Nextcloud instance enforces these rules.
Combined with our Secure Sharing Outlook addin (and by disabling direct email attachments), File Access Control can play a crucial role in enforcing company policy on data sharing.

Flow makes it easy to automate repetitive, boring tasks. For example, let’s say you are a sales person and send quotes as PDF. You set up a flow that turns documents into a PDF when you add a tag, say ‚to-pdf‘. Or, say you want to put a message in your teams‘ chat room when a partner uploads files in a specific folder.
Apps can include flow elements like triggers or actions, and separate flow apps can be build. If you are interested in building for flow, check our Developer documentation.

File retention and deletion can also be controlled based on tags set manually or automatically, ensuring legal or practical requirements for the longevity of data lifespans can be enforced.

To ensure Nextcloud is accessible to users with visual impairments, Nextcloud has extensive keyboard accessibility and screen reader support.

To ensure Nextcloud is accessible to users with visual impairments, Nextcloud has extensive keyboard accessibility and screen reader support.

To ensure Nextcloud is accessible to users with visual impairments, Nextcloud has extensive keyboard accessibility and screen reader support.

To ensure Nextcloud is accessible to users with visual impairments, Nextcloud has extensive keyboard accessibility and screen reader support.

The GDPR (General Data Protection Regulation) makes organizations liable for any violations of user privacy and deviations from a high data security standard. Legislation like the CCPA (California Consumer Privacy Act of 2018), HIPAA, FERPA, COPPA bring privacy regulation to other countries. The self-hosted Nextcloud Enterprise platform simplifies compliance, decreasing business risk and costs

The File Drop feature in Nextcloud Files enables customers, patients, clients or partners to upload files for you in a secure cloud folder you shared through a hyperlink.

Nextcloud features an enterprise-grade, seamlessly integrated solution for end-to-end encryption. It enables users to pick one or more folders on their desktop or mobile client for end-to-end encryption. Folders can be shared with other users and synced between devices but are not readable by the server.

Nextcloud supports pluggable encryption key handling. If you have an external key server or Hardware Security Module, these can be made to work with Nextcloud.
Our default encryption key handling enables administrators to set a system wide recovery key for encrypted files,. This ensures that, even when users lose their password, files can always be decrypted. Encrypted files can be shared but after changing encryption settings, shares will have to be re-shared. Using our command line tools, data can be encrypted, decrypted or re-encrypted when needed.

Before, after picking a folder for end-to-end encryption, users could work in this folder and access it from all their clients, mobile and desktop, but not share it. It is now possible for the HR team to share their folders with confidential dossiers with each other!

Nextcloud features integration with external user directories like LDAP, Active Directory or others as well as built-in account management, two-factor authentication and Single-sign-on support.

Nextcloud Enterprise is designed to integrate well in Microsoft environments, with file storage, user directory, Outlook, Sharepoint, Windows Desktop, MS Office online server and Teams integrations available.

The Smart Picker was created to enhance your workflow and to better collaborate. It is conveniently integrated across all your Nextcloud applications resulting in seamless collaboration.

Access existing storage silos like FTP, Windows Network Drives, SharePoint, Object Storage and Samba shares seamlessly through Nextcloud.

In settings where a firewall is needed between departments or organizations without impeding smooth and efficient collaboration, a separate Virtual Data Room can be set up.